For UK schools and multi-academy trusts

Operational software built for education, without the per-user tax.

Keystone is a family of products that share one Platform. It starts with KeystoneIT, an IT service desk. You buy one perpetual licence for your whole organisation, with unlimited users. Keystone is being designed for managed and self-hosted deployment.

Build your price See KeystoneIT

In development KeystoneIT is in development and has not been released. An evaluation build is in independent engineering review. See what exists today.

Example: a Trust of 12 schools, 3 of them with fewer than 100 pupils
  1. 12 schools selected
  2. 3 Micro School allowances
  3. 9 counted schools

KeystoneIT

8–15 school licence

£6,995 + VAT

One-off price for a perpetual licence. Unlimited users and agents.

The product family

One product in development. Honest about the rest.

Every Keystone product runs on the same shared Platform: one identity, one organisation, one audit foundation. The Platform comes with every product. It is never a separate purchase.

  • In development

    KeystoneIT

    The IT service desk built for schools and multi-academy trusts.

    Evaluation build in independent engineering review.

  • Planned

    KeystoneHR

    A planned product for a Trust's record of staff employment.

    Not designed yet.

  • Planned

    Keystone Provision

    A planned product for the identity lifecycle of joiners, movers and leavers.

    A statement of direction. Not designed in detail.

Independent engineering review is an internal engineering control: each stage is reviewed by someone other than its author before it is accepted. It is not an external audit or a certification.

What exists today, what is in development and what is only planned

Licensing

Priced by school. Bought once.

Keystone does not charge per technician, per requester or per ticket. The price depends on one thing: how many schools you have.

  • Your perpetual licence does not expire. Keystone does not stop working because maintenance is not renewed.
  • One licence covers your whole organisation: a Trust, a federation or a single school, with unlimited users, agents and tickets.
  • A paid licence includes 12 months of software maintenance. After that it is optional, at 20% of the perpetual licence value a year.
  • Managed or self-hosted. Keystone Managed is planned as a separate service. You can move between the two without buying the software again.
  • If your organisation grows into a higher tier, you pay the one-off difference between the current list prices of the two tiers. Nothing is bought twice.
Calculate your exact price How pricing works
KeystoneIT perpetual licence Prices exclude VAT
Counted schools Perpetual licence
1–3 £2,995
4–7 £4,995
8–15 £6,995
16–30 £9,995
31+ Let’s talk

Provisional. These prices and rules are provisional until the licence agreement and commercial terms are published. A quote is valid for 30 days.

Micro School, Micro MAT, Micro Group

A small school shouldn’t need an enterprise software budget.

A school standing alone with fewer than 100 pupils pays £0 for the KeystoneIT perpetual licence. So does an academy trust, a federation or another single organisation of up to 3 schools in which every school has fewer than 100. It is the full product, not a cut-down edition.

Software maintenance for a Micro licence is £0 for as long as the organisation still qualifies. Commercial support and Keystone Managed are optional paid services. In a larger organisation, the first 3 schools with fewer than 100 pupils are left out of the counted total, and every further school counts as normal.

How the Micro licence works

KeystoneIT

A service desk that knows what a Trust is.

Staff ask for help in two questions. The IT team works from a queue that follows the schools and teams they belong to. Service targets count time on your opening hours and skip half-term.

Everything in the evaluation build, and everything that is not

The KeystoneIT dashboard: counts of open, unassigned, waiting, at-risk and breached requests, open requests by school, team, service and priority, and requests raised and resolved over the last fourteen days.
KeystoneIT development build, 5 October 2026, showing test data for a fictional Trust. It is not a customer’s installation. KeystoneIT has not been released and this screen may change.

Why trust a new supplier

We are new. So we show our working.

No school runs Keystone yet, so there are no customer logos or testimonials here. What we can give you is a plain account of what exists, how it is checked, and what happens to your software and data if you stop paying us.

  • 825

    Automated tests

    750 on KeystoneIT and 75 on Keystone Platform.

    As at 6 October 2026.

  • 125

    Browser journeys

    Whole tasks carried out in a real browser, each with automated accessibility checks.

    As at 6 October 2026.

  • 50,000

    Requests in the performance dataset

    The database work each page may do is held to a fixed limit, checked on this dataset on every change.

    As at 6 October 2026.

These figures describe one dated development build. They are not a certification, and tests passing is not the same as software being finished, which is why each stage is also reviewed by someone other than its author before it is accepted.

  • Your software keeps working

    Your perpetual licence does not expire. Keystone does not stop working because maintenance is not renewed, and you keep your data.

  • Your data stays yours

    Each organisation has its own installation and its own databases. Keystone is not a shared service that every customer logs in to.

  • Status words mean something

    Every capability on this site carries one of a few fixed labels, from “Implemented” to “Planned”. Nothing planned is described as shipped.

Security and trust Who builds Keystone

See your Trust’s price in about a minute.

Find your Trust or your schools, check the list, and see exactly how the licence is worked out. No sales call needed.

Build your licence Register interest in an evaluation